Overcoming complex challenges in high-stakes projects
As a Strategic Technology Executive in healthcare, overseeing a major Electronic Health Records (EHR) implementation with a daunting $300M budget was an immense undertaking. It became clear early on that the complexity and scale of managing the project, making the “right decisions,” and tackling fire-drills left little to no time for my team and me to effectively manage the budget. Virginia played a pivotal role in overcoming this complex challenge. Her clear and strategic approach to budget management was a welcome relief to our diverse management team, which included IT professionals, medical staff, developers, facility/maintenance, and administrative personnel. This empowered us to make quick, confident financial decisions that stayed perfectly aligned with our project plan, ensuring we completed On Time and On Budget.
The communication and reporting strategy Virginia implemented was instrumental, fostering constructive discussions and ensuring alignment among the project team, stakeholders, executives, and the Board, thereby maintaining stakeholder trust throughout the project.
Virginia initially kicked off the project by meticulously reassessing our existing budget to ensure every dollar was both estimated and accounted for accurately. Simultaneously working to grasp the current organizational processes, she developed customized budget management processes and tools that enhanced our team’s agility and clearly delegated responsibilities to maintain precise control over current budget and actual details.
Additionally, Virginia’s methods and tools were tailored to enhance our aging internal accounting, finance, and procurement systems. Our internal stakeholders in these departments greatly appreciated the improvements, which significantly enhanced our support and collaboration internally.
She and her team remained by our side as budget coordinators as we navigated the complexities of the project. They provided analysis, reporting, and meeting facilitation. Our project decision-makers and internal stakeholders, individually and as a team, were also given hands-on training and coaching.
Virginia’s contribution was invaluable to our success, and I highly recommend her and WeSync’s skills and methodologies to any organization aiming for precision in high-stakes projects.
Jack King, CIO
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